The Virtual Library of Virginia

RFP on Abstracting and Indexing Services

(April 1 - August 15, 1999)

• VIVA will award our contract for Abstracting and Indexing services to OVID Technologies, Inc., with service beginning August 15 for these 5 major databases: CINAHL, ERIC, MLA, PsychInfo, and SocAbs. Access to the trials will continue to be available for the VIVA librarians until August 15. John Jaffe (Sweet Briar) is coordinating the order for the private insitutions. Training is tentatively scheduled at several sites around the state for late August and early September. Many thanks to the RFP Committee members: Chair Sharon Gasser (JMU), Dave Beagle (VPI), Jim Campbell (UVA), and Ruth Stanton (NVCC - Annandale), as well as the ex officio members: Gene Damon (VCCS, Collections Chair) , Iris Moubray (JMU, VIVA Procurement Officer) and Kathy Perry (VIVA Director). (7/21/99)

  
  Our schedule for this RFP: Although a great deal of work took place over the phone and thru email, here's our schedule for in-person meetings and major events: April 1: RFP released
  May 6: Proposals due at 3pm
  May 18: RFP committee met (identified major questions to be answered by vendors, determined finalists)
  June 1-2: meetings/first negotiations with finalists
  June 16: VIVA Presentation Day for 2 finalists
  June 23: RFP committee met
  June 24: Collections Committee met
  July 9: Steering Committee met
  July 15: Final (in-person) negotiations with 1 finalist
  July 21: Award Announced
  August 15: Service begins

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• RFP for Database Provider for Abstracting and Indexing Services. This is the full text of the RFP (April 1, 1999). The 5 databases under review are: CINAHL, ERIC, MLA, PsychINFO, and Sociological Abstracts.

• Trial information (Password Protected -- see your VIVA User Services Contact or your Collection Development Contact if you don't have the VIVA user id and password.)

• Evaluation Form for the 2 Finalists. All VIVA institutions are encouraged to review the two finalists. Completed web forms should be submitted to Ruth Stanton or comments may be mailed directly to Ruth at rstanton@nv.cc.va.us.

  
  

• Vendor Presentations: Wednesday, June 16, 1999, at the University of Richmond, Room 118, Jepson Hall. Directions are available, as is a campus map (in both gif and pdf formats). Jepson Hall is #17 on both maps. As of 6/15/99, we have 77 people registered for the Vendor Presentations.

• RFP Committee Members are: Sharon Gasser (Chair) (JMU), Dave Beagle (VPI), Jim Campbell (UVA), Ruth Stanton (NVCC - Annandale). Also, the ex officio members are: VIVA's Collections Committee Chair, Gene Damon (VCCS), VIVA's Procurement Officer, Iris Moubray (JMU) and VIVA Director, Kathy Perry, are also participating.

• Target Date for Award of the contract: Our goal is to award the contract on or before August 15, 1999.

  Collections Committee Page

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Contact: Kathy Perry, (George Mason University) VIVA Director.
Last updated: 2/12/2001