The Virtual Library of Virginia
Steering Committee Meeting
Friday, August 14, 1998
Telephone Conference Call Meeting
MINUTES
ATTENDANCE: Present: Gene Damon, Linda Farynk, Barbara Ford, John Jaffe, Jean Major, Don
Samdahl, Roy Strohl, John Walsh, Karin Wittenborg. Also Present: Kathy Perry. Absent: Eileen Hitchingham, Connie
McCarthy, Frank Moran, and Elsie Stephens Weatherington.
A. VIVA's REALLOCATION MONEY. Kathy gave a status report on the reallocation money that the public institutions
were to find in their institutional budgets. Although several institutions reported having difficulty finding any
records supporting this transfer of funds in either the 1994-96 or the 1996-98 budget bienniums, the majority of
institutions have been successful at identifying sources of funds and are processing paperwork to transfer those
funds to the VIVA budget at JMU. Preliminary estimates are that $226,678 (54%) of the funds have been transferred
or are ready to be transferred.
ACTION: The Steering Committee established September 17, 1998 as the deadline for all public VIVA members (library directors and the Virginia Community College System central office) to have completed their paperwork for the transfer of funds.
ACTION: Roy and Kathy will talk to Peter about ways to manage the reallocation funds in the future.
B. COLLECTIONS COMMITTEE: (Gene Damon)
1. Gene presented the Collections Committee's recommendation to renew the Academic Press IDEAL subscription.
ACTION: The Steering Committee unanimously approved the Collection Committee's recommendation that the Academic Press IDEAL subscription be renewed for the 1999 calendar year, subject to appropriate pricing within the VIVA contract.
2. Gene reported that the Collections Committee had rejected an earlier proposal for the Association of Computing
Machinery (ACM) journals because it had not adequately included pricing for all VIVA public institutions. The Collections
Committee had received a better offer and recommended the annual subscription to these full-text journals.
ACTION: The Steering Committee unimously approved the Collection Committee's recommendation to subscribe to the ACM Journals for VIVA members.
C. OTHER BUSINESS
1. PROPOSAL ADDENDUM: Roy reported that Eileen is working on the proposal addendum.
2. OFFICE EQUIPMENT AND STAFFING: Kathy reported that George Mason University has built an office suite for additional
VIVA staff and was providing desks and blinds. She estimated that other office equipment (including large file
and storage cabinets, desk chairs, 2 staff computers and a printer) would total $10,000. The office should be assembled
in October.