ATTENDANCE: Present: Theresa Byrd, Gene Damon, Linda Farynk, Barbara Ford, Eileen Hitchingham, Charlene Hurt, John Jaffe, Jean Major, Nancy Marshall, Carol Pfeiffer, Dennis Robison, Roy Strohl, and Elsie Stephens Weatherington. Also Present: Kathy Perry and Shelley Phipps.
I. OTHER BUSINESS
A. The next meeting of the VIVA Steering Committee will be held on Thursday,
August 1, 11 am - 3pm at VCU, Richmond.
B. ILL Document Delivery: Dennis reported that RFP Committee is very close to awarding the contract for the VIVA ILL document delivery service. The Steering Committee discussed the best way to allocate resources for this service. It was decided that each VIVA public institution will forward a copy of their ILL statistics to Dennis as quickly as possible at the close of the 1995-96 fiscal year.
ACTION: VIVA Public institutions will forward their 95-96 ILL statistics for in-state lending to Dennis.
II. FOLLOW-UP ON THE LAC RETREAT
B. VIVA PRIORITIES FOR 1996-97
Following are the top five priority issues identified during the LAC Retreat.
When specific issues were summarized for the group, they are included here.
VIVA Steering Committee Action Items are also included.
1. (18 Votes) Integrating VIVA into Teaching/Learning by increasing awareness
of resources.
a. Develop online tutorial
b. Inc. into lib. instruction program
c. Making sure VIVA has corporate identity
d. Hold separate workshops for faculty
e. Hold workshops teaching librarians
f. Curriculum changes based on technological tools/techniques
g. Have VIVA resources represented in SCHEV teaching forum
h. ID 5 demo projects w/ faculty to promote how this has changed their teaching, inventory of examples - link to home page.
i. VIVA be a thematic forum at VLA Instruction Forum
j. Insuring that we get opportunity to be involved in tech-training sessions at our institutions' Teaching Round Table; New Horizons; VIVA pair with faculty members
k. Provide funding to work with faculty
l. Appoint an ad hoc comm. of BI librarians to help design
m. Develop additional publicity -- how VIVA is integral to teaching/learning.ACTION: Eileen will coordinate drafting of charge to new Committee (work with Dennis & Barbara) -- identify the problem, purpose, parameter, resources, deadlines, committee make up, product, suggested approach. This is to include the entire topic of integrating VIVA into teaching and learning, and may include the idea of the on-line tutorial.
2. (13 votes) Organizational Structure: Review and revise the mission, vision, values, and organizational structure to make it effective, efficient, and able to incorporate new priorities and respond to changing needs.
a. Steering Committee work on organizational structure
-- fees/contributions
-- committee structure
b. Process: "what's working/not working"ACTION: Nancy will chair a subcommittee of VIVA Steering Committee (Nancy, Charlene, Linda and John, with Roy as ex officio member and liaison to LAC) to draft the VIVA mission, vision, and values. Talking points to be completed by 8/1/96. The complete draft available by 9/17/96 for discussion as an agenda item at the 9/26 Steering Committee and the 9/27 LAC meeting.
ACTION: Kathy will set up a listserv for the Steering Committee members.
3. (13 votes) Collections: Improve cooperative collection development, collection management, and interlibrary sharing.
a. Storage is not a VIVA priority.
b. The ILL Committee will make recommendations to the Steering Committee
c. The Collections Committee is doing a cost savings survey. They will consider using local institutional dollars for purchases; adding electronic databases; and cancellation projects by summer 1997.ACTION: By September 26, Special Collections Committee will develop proposals for appropriate projects for digitization. (If the deadline is not met, the funds are to be reallocated.)
4. (12 votes) Infrastructure: Improve technological infrastructure so that it functions reliably, remains state of the art, identifies and solves problems, insures a presence in state dialogue on state telecommunication infrastructure/networking issues.
a. Define role of Technical Issues Committee (local responsibilities vs. VIVA responsibilities.
b. TIC is to bring options about how to achieve this goal with $90,000 by 1998.ACTION: By 9/25/96, the Technical Issues Committee will make recommendations on use of funds allocated for 95-96.
c. Guidance to institutions re: file servers by 2nd year; standards for workstations in progress.
d. TIC should define how it involves itself in statewide developments.
5. (12 votes) Assess and Measure Effectiveness of VIVA in achieving results, completing projects and having an impact on the teaching/learning processes in member institutions.
ACTION: Jean, Elsie, and Carol will coordinate raw data gathering re: usage, cost savings, value-added services.
a. Need to build into culture -- every time we do a project, we need to identify how to measure result.
b. Use VIVA's clout to influence accrediting processes when opportunity arises (SOLINET working on this) -- change from ownership to access.
c. Propose how to measure results of integration into teaching/learning.
OTHER PRIORITIES:
6. Partnerships: Explore partnerships, linking expanding VIVA for the benefit
of the general population.
a. Economic base for VIVA funding was from the academic libraries budgets.
b. Partners need to come to the table with resources.
c. Has relationship to the vision/structure goal
d. Impact on complexity of licensing agreements.
e. Possible for plan when funding proposal in '98
f. State Lib. already has a mission
g. Look for overlap, common ground
h. Important that everybody benefit for VIVA to succeed
7. Publicity: Increase publicity and visibility for VIVA -- internally in institutions, with state, nationally, and internationally.
8. Staff Training