A. CHAIR'S REPORT (Ralph Alberico)
1. The Conference Committee
Budget included $1,040,464 for additional VIVA funds for Fiscal Year 2004-05 and $1,100,464 for additional VIVA funds for Fiscal Year 2005-06. The Steering Committee discussed the allocation of these
funds, especially regarding funds for the independent nonprofit colleges and universities. A total of $90,500 is available to the private colleges, an amount that is proportional
to the total originally requested. This will not be enough to fully support expedited delivery of Interlibrary
Loan materials by the private colleges to all VIVA members. Nevertheless, the Steering Committee affirmed their support of allocating funds
to the private colleges for this purpose. It is estimated that the private nonprofit institutions will lend approximately
15,000 books to all VIVA members during this fiscal year and $75,000 will support this lending at $5/book. The
Steering Committee discussed the possibility of using some of the new money for administration, but agreed not
to use any of the new money for any administrative costs.
ACTION: The Steering Committee approved the following allocation for the $1,040,464 new money
appropriated by the General Assembly for the 2004-05 year: $859,964 for Collections for the public institutions, $90,000
for Expedited Document Delivery for the public institutions, $75,000 for Expedited Document Delivery for the private institutions, and the remaining $15,500 to be added to the Pooled
Fund collections for the private nonprofit institutions.
2. Ralph shared a copy of the
memo on "Membership of For-Profit Higher Educational Organizations in VIVA" sent to Nancy Cooley, Acting SCHEV Director, on May 11, 2004. No further action is considered at this time.
3. Ralph reported that on the
Steering Committee membership rotation effective July 1:
a. Roy Strohl's term ends on July 1 and Robin Benke reported that an election of the representatives of the 4-year public colleges and Richard
Bland is underway and will be reported at the Library Advisory Committee meeting the following day.
b. The VCCS has appointed Mary Mayer-Hennelly to replace Frank Moran on the Steering Committee.
c. John Jaffe
will remain on the Steering Committee at least one more year as the representative for the nonprofit independent
institutions.
d. Kathy reported that the other standing committees have not reported any openings. The ILL Subcommittee has reported
some rotation off that subcommittee and she will announce openings to the Library Directors for their nominations.
B. PROJECT DIRECTOR'S REPORT (Kathy Perry)
1. Kathy described collection
problems with one of the private colleges and extensive efforts made to collect the funds.
ACTION: Recognizing that Saint Paul's College's continued nonpayment of invoices and general non-responsiveness indicates
their decision to forego VIVA membership, the Steering Committee voted to suspend Saint Paul's College from VIVA membership, effective immediately. The Steering Committee will reconsider the issue at
the September 2004 meeting if the 2003-04 invoices are paid by Friday, June 11 and if Saint Paul's College pays the Matching Funds fee in advance for the 2004-05 year.
2. John Zenelis reported that the GMU Libraries had received a special market adjustment fund for classified
staff. The Steering Committee discussed the application of this market adjustment to the VIVA support staff with funds from the VIVA project. Kathy reported that the current VIVA central administrative budget allotment is sufficient to cover this salary adjustment
and benefits for the 2004-05 year.
ACTION: The Steering Committee approved the salary increase for the VIVA assistant as part of the GMU Libraries' support staff salary adjustment.
3. The Committee briefly discussed
project ideas that have been submitted to date but deferred the item to the September VIVA and LAC meetings.
4. Kathy reported that fundraising
for the 10th anniversary celebration has successfully brought in funds and pledges from Thomson Gale, Ovid Technologies,
CSA, and Bowker. The Williamsburg Winery has been reserved for Thursday, September 30, and
further plans are underway.
5. Kathy reported that the
SCHEV Council had discussed the issue of expensive textbooks at the May 18 Council meeting.
6. Kathy reported that she
co-chaired a session on "Consortial Administrivia" at the March ICOLC meeting.
7. The tentative date set for
the main VIVA home page rollover to the new domain name (www.vivalib.org) is Wednesday, July 14, to be confirmed by the VCU systems office.
A. RESOURCES FOR USERS COMMITTEE (Gene Damon)
The Committee met on May 13 during this quarter.
1. Renewals: The Committee
recommended renewal of the following VIVA resources: ACM, Bowker Books in Print, Bowker Ulrich's, Bowker Serials Analysis, OVID subscription to Nursing titles, PsycINFO, CINAHL, and the LWW journals.
ACTION: The Steering Committee approved the following renewals:
a. ACM
b. Bowker Books in Print, Ulrich's, and Serials Analysis
c. Ovid Nursing titles, PsycINFO, CINAHL
d. OVID 140 LWW journals with the addition of 102 titles.
2. New Acquisition: The Committee recommended adding BioOne as the first major acquisition with the money appropriated by the General Assembly for the new biennium.
ACTION: The Steering Committee unanimously voted to support the Resources for Users Committee's
recommendation to acquire BioOne. The Outreach Committee will prepare a press release for this new product, emphasizing its selection
was made possible through the new funds appropriated by the General Assembly.
3. For Information:
a. The Resources for Users
Committee reviewed 2 new products at the last meeting.
i. RefWorks: The Committee decided that citation management products will be best handled at the local institution.
ii. Gale Literature Resource Center: The Committee reviewed a proposal to purchase the digital archives for the LRC database.
The Steering Committee requested that a lower price be negotiated and that the Committee bring back some cost sharing
models for this product.
ACTION: The Resources for Users Committee will continue to negotiate with Gale on the Literature Resource Center and will prepare some alternatives for cost sharing.
b. The Committee is continuing
to compile a list of products that may be considered for acquisition during the next year.
c. The Wilson negotiations have not been successful and most institutions have already made arrangements
for titles they wish to acquire locally.
d. The MLA Review Subcommittee, chaired by Virginia Kinman (Longwood) and Janet Holly (VMI) has completed its work. The report was shared with the Steering Committee and will
be shared with the Thompson Gale. We believe they will be responsive to our suggestions.
e. The Factiva databases review
subcommittee, chaired by John Tombarge (WLU), has reviewed the product and discussed alternatives. The subcommittee will look
at alternatives and will continue to work with a national group of Business librarians to improve the Factiva product
for the academic community.
f. Training session for the
serials analysis project were held on March 16 at JMU and March 17 at ODU.
g. All of the VIVA institutions have loaded their data for the Serials Analysis Project and preliminary analysis has begun. This work will continue over the summer.
h. Due to VIVA's increased use of WorldCat, we are increasing the number of ports for FirstSearch access to 21 for the next year.
B. RESOURCE SHARING COMMITTEE (Roy Strohl)
The Resource Sharing Committee held a joint meeting with the ILL Subcommittee on May 14, 2004 at UVA.
1. The Committee recommended
approval of the ILL Guidelines (revised on December 19, 2003, approved by the Resource Sharing Committee on May 14, 2004).
ACTION: The Steering Committee approved the revised ILL Guidelines.
2. Plans are well under way
for the 6th Annual ILL Community Forum, scheduled to take place on July 16 at Sweet Briar College's Elston Conference Center. Roy urged all Library Directors to attend.
3. The Committee has discussed
the implications of OCLC's changes to the ILL processing as they phase out Passport and Macroenhancer and move ILL processing through FirstSearch. and will provide more information to the ILL
community as it becomes available.
C. OUTREACH COMMITTEE (John Ulmschneider)
The Outreach Committee met on March 30, 2004.
1. The Committee has completed
many actions to conclude the advocacy work.
2. The Committee has discussed
"branding" VIVA products in order to get more visibility for the VIVA resources.
ACTION: The Steering Committee approved the Outreach Committee's recommendation regarding branding
and strongly encourages the use of the VIVA logo or other means to acknowledge the role of VIVA (along with the institution's library) in providing the VIVA resources. The Outreach Committee will send examples to the VIVA members.
3. The Committee has reviewed
the use and intent of press releases over VIVA's history and will work to improve the process.
4. The Committee reviewed the
current VIVA web site and applauded the work done in April 2002. The Committee will move forward with a redesign.
D. VIRGINIA HERITAGE PROJECT TASK FORCE (John Jaffe)
The Committee met April 16.
1. Work is continuing for grant
submissions on digitization projects, survey instruments to determine how the digitized materials will be used
by educators at all levels, and conducted an EAD training session.
2. The Committee requested
continued funding for the central EAD wages managed at UVA and committee travel funds.
ACTION: The Steering Committee approved funds for the Virginia Heritage Project during the 2004-05
year.
