Steering Committee Meeting
Thursday, March 8, 2001
Washington and Lee University
Lexington, Virginia
MINUTES
ATTENDANCE: Present: Ralph Aberico, Cal Boyer, Gene Damon, John Jaffe, Connie McCarthy, Frank Moran, Don
Samdahl, Roy Strohl, John Ulmschneider, and John Zenelis. Also Present: Doug Hurd (UVA), Paul Metz (VPI), Pamela
Morgan (ODU), and Kathy Perry (VIVA). Absent: Eileen Hitchingham, Jean Major, and Karin Wittenborg.
I. Minutes of the November 30, 2000 meeting.
ACTION: Minutes of the November 30, 2000 meeting were approved.
II. PROJECT UPDATE:
A. Chair's Report (Roy Strohl)
1. Roy reported on the General Assembly session. Senator Madison Marye and Delegate Kenneth Plum introduced amendments supporting VIVA funding, but they did not survive the session. The General Assembly approved the VLA amendment on UCITA [H 2412]. It is awaiting the Governor's signature.
2. Roy reported that he, John Ulmschneider, and Kathy Perry had a very productive meeting on February 27 with Nolan Yelich, Sandy Treadway, Conley Edwards, and Nelson Worley to clarify some outstanding issues concerning the Library of Virginia's full membership in VIVA. As a result of that meeting, Kathy has reminded all VIVA members that the VIVA ILL Guidelines stipulate an 8-week borrowing period and all VIVA members should conform to the guidelines. The ILL Subcommittee will follow up on this.
3. The discussion on the Roanoke Higher Education Center's request for membership was deferred.
4. Roy reminded the committee that his term as Chair will expire on June 30.
ACTION: Roy appointed Eileen Hitchingham and Gene Damon to serve on the Nominating Committee with him.
5. Don Samdahl has asked that he be replaced as Chair of the Resource Sharing Committee due to the press of duties at VMI.
ACTION: Roy has appointed John Ulmschneider to serve as Chair of the Resource Sharing Committee beginning July 1, 2001.
6. The Steering Committee discussed the need for a retreat this summer in order to address the biennial proposal and to convene the new VIVA Steering Committee membership.
ACTION: The Steering Committee approved preliminary budget figures for a Steering Committee retreat during the late summer of 2001.
B. Director's Report (Kathy Perry)
1. There have been 2 electronic votes during this quarter:
a. On January 10, 2001, the Steering Committee voted on whether or not to endorse the VLA amendment on UCITA. With the final vote being 11 to abstain and 1 to oppose the amendment, the Steering Committee abstained from endorsing or opposing it.
b. The Steering Committee voted unanimously on January 24, 2001 to revise the VIVA mission statement to include the term "non-profit" academic libraries. The mission statement now reads in full :
"VIVA's mission is to provide, in an equitable, cooperative and cost effective manner, enhanced access to library and information resources for the Commonwealth of Virginia's non-profit academic libraries serving the higher education community."
2. Kathy distributed the budget statement for the central travel and training funds for the period July 1, 2000 - January 31, 2001.
3. Kathy distributed a copy of Martha Kyrillidou's article ("New Collections: New Marketplace Relationships" in Resource Sharing and Information Networks, Vol. 14(1) 1999. p. 61-75.) VIVA is highlighted in that article, based upon Kathy's panel presentation at the 1998 IFLA meeting.
4. Kathy represented VIVA and the International Coalition of Consortia at the NISO forum on Performance Measures and Statistics for Libraries, February 15-16, 2001 in Washington, D.C.
5. Kathy has 3 speeches scheduled for the next few months:
a. April 20, a workshop on statistics and evaluating electronic resources, at VLA in Richmond.
b. May 3, a panel on UCITA at the Solinet annual meeting in Atlanta.
c. June 17, a panel on communicating with vendors at the ALA annual meeting in San Francisco.
III. COMMITTEES
A. Outreach Committee (Ralph Alberico)
Ralph presented the preliminary plans for the "VIVA Across the Curriculum" Forum tentatively scheduled to take place on Friday, July 27, 2001 at the College of William and Mary. VIVA Reference and Bibliographic Instruction Librarians are the primary audience for the event. There was some discussion about ways VIVA members might collaborate on information literacy projects.
ACTION: The Steering Committee unanimously approved the preliminary budget for the "VIVA Across the Curriculum" Forum.
B. Resource Sharing Committee (Don Samdahl)
1. Ariel 3.0 will be released soon and VIVA can obtain deep discounts for another consortial purchase of this software upgrade. The order will include the private colleges and universities and the Library of Virginia, but they will be billed for their portions.
ACTION: The Steering Committee approved budget funds out of this fiscal year's budget for purchase of Ariel 3.0 for the public college and universities.
ACTION: Because of unusual statewide financial circumstances, the Steering Committee approved the possibility of a delayed bill for the Library of Virginia.
2. The ILL Forum 2001 is tentatively scheduled to take place Friday, June 29 at the University of Virginia. Sally Wiant (W&L Law Librarian) will be the featured speaker on copyright issues. ILLiad and RLG will demonstrate their ILL modules in the afternoon.
ACTION: The Steering Committee approved funds for the ILL Forum 2001.
3. Don reported that the ILL Subcommittee has prepared an estimate on the funds required to provide an express mail subsidy to the private colleges and universities for their participation in the VIVA ILL lending program. This information will be shared with the proposal committee for the 2002-2004 Biennial proposal.
4. Don and Kathy prepared an ILL information package mailed to every member ILL office (public and private) on March 2, 2001.
C. Resources for Users Committee (Gene Damon)
1. Renewals: The committee recommended renewal of 5 products.
ACTION: The Steering Committee approved all five products for renewal:
a. Annual Reviews
b. InfoTrac (includes Computer Databases ASAP; Expanded Academic ASAP; Business & Company Resource Center; General Reference Center Gold; Health & Wellness Resource Center; and BIP)
c. PCI Web
d. Science
e. Stat-USA
2. New Acquisitions. The committee recommended acquisition of 3 new products:a. American Chemical Society's full text journal collection of 30 ACS core journals, most dating back to 1996. The agreement allows the cancellation of print without penalty (beginning with the 2001 year) or retention of print at 25% of the list price. ACTION: The Steering Committee approved the acquisition of the American Chemical Society's full text journal collection.
b. The Cambridge University Press full text journals of 120 titles (expected to increase to 135 titles by the end of the 2001 year. The agreement allows the cancellation of print without penalty or retention of print at 25% of the list price.
ACTION: The Steering Committee approved the acquisition of the Cambridge University Press full text journal collection.
c. The Oxford University Press full text journal collection includes 130 titles. The agreement allows the cancellation of print without penalty or retention of print at 25% of the list price (beginning with the 2002 subscription year).
ACTION: The Steering Committee approved the acquisition of the Oxford University Press full text journal collection.
ACTION: The Steering Committee commended the Resources for Users Committee members for their excellent work negotiating these three new acquisitions.
3. Gene reported that the Training Subcommittee is working on preliminary plans for a VIVA training event, tentatively scheduled to take place in August.
III. OTHER BUSINESS: The next VIVA Steering Committee meeting is scheduled for Thursday, June 7, 1-5 P.M.,
Richard Bland College, Petersburg.
Contact: Kathy Perry (George Mason University), VIVA Director.
Last updated: 3/28/2001