Resources for Users Committee -- Minutes
October 6, 2000 -- 10:00 AM
James Monroe Building, Richmond
Gene Damon, Presiding
Present: Karen Cary, Gene Damon, Sharon Gasser, Pat Hausman, Sandra Kerbel, Paul Metz, Pamela Morgan, , Kathy Perry, Sylvia Rortvedt, Larry Thompson, Michael Walker, John Walsh.
1. Changes to agenda
None
2. Prepare for meeting with Elsevier (9:45)
In preparation for the presentation by Elsevier Science Direct representatives, Paul Metz lead discussion on issues of concern and included information about the product and the proposal.
3. Elsevier presentation and questions (10:30-11:30)
4. Elsevier discussion
Elsevier's three representatives reviewed the proposal, with particular emphasis on points we had asked them to review. The meaning of "subscription" in a virtual environment, as interpreted by Elsevier, was clarified: Institutions with current subscriptions would be able to cancel their print for a 10% price reduction, but would still be carried and charged as subscribers.
Specific items covered also included:
* the pricing for the community colleges, which Elsevier promised to reconsider;
* the reality that Elsevier should recognize not a steady baseline as a realistic expectation, but significant future cancellations unless prevented by a successful deal
* the possibility of increasing the 10% reduction for cancellations in print;
* the price for the privates, which RUC members felt was so excessive that it might be better for Elsevier to assume no deal for all privates but quote a price for individual privates;
* the prospect that title-swapping to increase the number of unique titles could be avoided by simply giving all institutions access to all 1100 Elsevier titles from day one;
* a possible trial, which RUC members do not want unless/until matters are further along and look promising;
* archiving, especially in the event of vendor bankruptcy;
* open links to third parties' data;
* the A&I layer of ScienceDirect.
Elsevier indicated greater flexibility on some of these matters than on others. They will check with senior management and make a best and final offer within a week.
After the Elsevier presentation and discussion, the regular agenda was resumed.
5. Announcements
None
6. Approval of Minutes of , 2000 meeting
No changes --Minutes approved by consensus.
7. OCLC Update (John Walsh)
John Walsh distributed materials and reported that VIVA currently has access to 27 ports. The cost per port is $4,246. In September, there were 4,808 turnaways for VIVA or about 8%. A motion was made and seconded to purchase 6 new ports. There is the possibility that we may want to purchase more ports in the future.
He also noted that the FirstSearch Training database was not being used. He circulated a handout that showed the frequency of multiple users at single institutions accessing FirstSearch. Although it could not be confirmed, it is believed that these may have been class instruction sessions.
John also noted that the ECO database needs to be blocked by institutions and encouraged each institution to check its blocked database list. Kathy Perry agreed to contact John Duke and have him ensure that ECO be suppressed.
8. Renewals
-GaleNet
Kathy Perry reported that there are currently 5 databases available through this product. The total cost is down somewhat and within the amount budgeted.
ACTION: Approved renewal
Gale has also offered us a subscription to the Literary Resources Center for an additional cost. This will be discussed at the next meeting when Jim is at the meeting.
-MathSciNet
Kathy Perry reported on the cost to renew for VIVA publics.
ACTION: Approved renewal
-CSA
John Walsh reported that there would be an increase of 4.4% to renew this product. The committee decided not to renew the Social Services Abstracts database which had been available for the last year on trial.
ACTION: Approved renewal
-Project Muse
Karen Cary reported that Jim Washburn at SOLINET gave us the institution cost. There would be 167 titles. The discount for SOLINET would be 50%. It was agreed that the committee vote electronically for a renewal decision and for an add-on decision.
-CIS
(Information only). Approved previously.
-Highwire
We have the cost for all of the Highwire renewals except for one.
ACTION: Approved renewal with outstanding journal cost not exceeding 5%.
9. Letter to Cross-Ref - K. Perry
Kathy presented the text of a letter that ICOLC is encouraging consortia to endorse. The letter requests that Cross-Ref to particiipate in the Open Link standard. If agreed, this Committee would recommend that the Steering Committee endorse the letter.
ACTION: Approved the recommendation to the Steering Committee.
10. Vendor Assignments Updates
Congressional Universe Retrospective
Pam Morgan reported that no pricing is yet available.
Oxford University Press
Option A - purchase all full-text
Option B - purchase 124 titles
Not required to keep any of the print.
More discussion at the next meeting concerning ILL e-mail from Pam Morgan.
Pam is working on John Wiley, Cambridge, Blackwell, and Oxford.
Pat Hausman is working with ACS, AIP, and IOP.
SciFinder - not a web-based product. Some users would not have access to the database. Software must be downloaded to each Windows machine.
Nature- it was recommended that we wait to discuss this product.
Next meeting: Scheduled for November 17, 2000.
Meeting adjourned 2:05 p.m.
October 6, 2000 -- 10:00 AM
James Monroe Building, Richmond
Gene Damon, Presiding
Present: Karen Cary, Gene Damon, Sharon Gasser, Pat Hausman, Sandra Kerbel, Paul Metz, Pamela Morgan, , Kathy Perry, Sylvia Rortvedt, Larry Thompson, Michael Walker, John Walsh.
1. Changes to agenda
None
2. Prepare for meeting with Elsevier (9:45)
In preparation for the presentation by Elsevier Science Direct representatives, Paul Metz lead discussion on issues of concern and included information about the product and the proposal.
3. Elsevier presentation and questions (10:30-11:30)
4. Elsevier discussion
Elsevier's three representatives reviewed the proposal, with particular emphasis on points we had asked them to review. The meaning of "subscription" in a virtual environment, as interpreted by Elsevier, was clarified: Institutions with current subscriptions would be able to cancel their print for a 10% price reduction, but would still be carried and charged as subscribers.
Specific items covered also included:
* the pricing for the community colleges, which Elsevier promised to reconsider;
* the reality that Elsevier should recognize not a steady baseline as a realistic expectation, but significant future cancellations unless prevented by a successful deal
* the possibility of increasing the 10% reduction for cancellations in print;
* the price for the privates, which RUC members felt was so excessive that it might be better for Elsevier to assume no deal for all privates but quote a price for individual privates;
* the prospect that title-swapping to increase the number of unique titles could be avoided by simply giving all institutions access to all 1100 Elsevier titles from day one;
* a possible trial, which RUC members do not want unless/until matters are further along and look promising;
* archiving, especially in the event of vendor bankruptcy;
* open links to third parties' data;
* the A&I layer of ScienceDirect.
Elsevier indicated greater flexibility on some of these matters than on others. They will check with senior management and make a best and final offer within a week.
After the Elsevier presentation and discussion, the regular agenda was resumed.
5. Announcements
None
6. Approval of Minutes of , 2000 meeting
No changes --Minutes approved by consensus.
7. OCLC Update (John Walsh)
John Walsh distributed materials and reported that VIVA currently has access to 27 ports. The cost per port is $4,246. In September, there were 4,808 turnaways for VIVA or about 8%. A motion was made and seconded to purchase 6 new ports. There is the possibility that we may want to purchase more ports in the future.
He also noted that the FirstSearch Training database was not being used. He circulated a handout that showed the frequency of multiple users at single institutions accessing FirstSearch. Although it could not be confirmed, it is believed that these may have been class instruction sessions.
John also noted that the ECO database needs to be blocked by institutions and encouraged each institution to check its blocked database list. Kathy Perry agreed to contact John Duke and have him ensure that ECO be suppressed.
8. Renewals
-GaleNet
Kathy Perry reported that there are currently 5 databases available through this product. The total cost is down somewhat and within the amount budgeted.
ACTION: Approved renewal
Gale has also offered us a subscription to the Literary Resources Center for an additional cost. This will be discussed at the next meeting when Jim is at the meeting.
-MathSciNet
Kathy Perry reported on the cost to renew for VIVA publics.
ACTION: Approved renewal
-CSA
John Walsh reported that there would be an increase of 4.4% to renew this product. The committee decided not to renew the Social Services Abstracts database which had been available for the last year on trial.
ACTION: Approved renewal
-Project Muse
Karen Cary reported that Jim Washburn at SOLINET gave us the institution cost. There would be 167 titles. The discount for SOLINET would be 50%. It was agreed that the committee vote electronically for a renewal decision and for an add-on decision.
-CIS
(Information only). Approved previously.
-Highwire
We have the cost for all of the Highwire renewals except for one.
ACTION: Approved renewal with outstanding journal cost not exceeding 5%.
9. Letter to Cross-Ref - K. Perry
Kathy presented the text of a letter that ICOLC is encouraging consortia to endorse. The letter requests that Cross-Ref to particiipate in the Open Link standard. If agreed, this Committee would recommend that the Steering Committee endorse the letter.
ACTION: Approved the recommendation to the Steering Committee.
10. Vendor Assignments Updates
Congressional Universe Retrospective
Pam Morgan reported that no pricing is yet available.
Oxford University Press
Option A - purchase all full-text
Option B - purchase 124 titles
Not required to keep any of the print.
More discussion at the next meeting concerning ILL e-mail from Pam Morgan.
Pam is working on John Wiley, Cambridge, Blackwell, and Oxford.
Pat Hausman is working with ACS, AIP, and IOP.
SciFinder - not a web-based product. Some users would not have access to the database. Software must be downloaded to each Windows machine.
Nature- it was recommended that we wait to discuss this product.
Next meeting: Scheduled for November 17, 2000.
Meeting adjourned 2:05 p.m.