Resources for Users Committee -- Minutes
September 3 , 2003 -- 10:00 AM
Alderman Library, University of Virginia
Gene Damon, Presiding Present: Sherle Abramson, Karen Cary, Gene Damon, Sharon
Gasser, Louveller Luster, Paul Metz, Pamela Morgan, Jane Penner, Jim Rettig,
Sylvia Rortvedt, Jim Self, Patricial Van Zandt, John Walsh, and Kathy Perry,
VIVA Director.
1. Announcements
Sherle Abramson, who is replacing Jacque Dessino on the committee, was
introduced. Sherle is College Librarian at Rappahannock Community College.
Kathy announced that VIVA has been nominated for the Governor's Technology Award
in the Higher Education category, to be awarded on September 22.
2. Changes to agenda
To be discussed in Other Business: IOP archives Gale MLA feedback BioOne ICOLC
3. Approval of Minutes of , 2000 meeting
No changes --Minutes approved by consensus.
4. Budget -- k. Perry
Kathy reviewed the budget, noting that renewal prices through 12/31/03 are
known. With estimates of renewals in early 2004, she estimates that
approximately $33,000 remains uncommitted at this point. She distributed copies
of the SCHEV Agenda Item for 2004-06, requesting funding for an additional $4
million in FY 2005 and 2006 to support enrollment growth, the Commonwealth's
research agenda in the sciences and technology, and enhancing instructional
quality. 5. Training Subcommittee -- P. Van Zandt
Training on the Gale version of MLA is scheduled on September 23 at Old Dominion
University and September 24 at James Madison University. Training is needed on
of Factiva administrative functions, particularly how to set preferences and
make them stick. It was suggested that this be referred to John Tombarge's
business resources group for training and sharing with VIVA institutions.
Concerns were also expressed about the growing number of embargoed titles in
Factiva 6. CIAO
The committee confirmed that email approval of renewal of CIAO
7. Renewals
A. American Chemical Society Journals - S. Gasser
Price cap increased to 8.5%. Chemical Investigation ceased and will be refunded,
one new title was added, archives have a 2% price cap. Renewal approved.
B. American Mathematical Society Journals - P. Van Zandt 5% increase; statistics
still not available. Renewal approved.
MathSciNet
5% increase; statistics are available now. Renewal approved.
C. AP Archives - K. Perry There will be a fixed fee for access to the 1996-2002
AP archive; Kathy is waiting for confirmation of the amount. No vote.
D. Cambridge Scientific Abstracts - P. Van Zandt Pat had a quote for CSA,
Agricola and Soc Abs. They also gave her options for other products, including
Sage titles. Renewal date is 12/31/03; Pat will send details of other offers to
the RUC members. Vote postponed, may be electronic.
E. Cambridge University Press Journals - P. Morgan
Pam explained their pricing structure and lost and new titles for 2004. Renewal
approved.
It was also recommended that changes in titles be added to the VIVA Vendor Help
Page and sent to the collections contacts.
F. Oxford University Press 7% price increase; 8 new journals added, three
lost for 2004. The problem of blocked titles such as Military Balance was noted.
Renewal approved.
G. GaleNet - J. Rettig 2% increase. Renewal approved. There was discussion of
Literature Resource Center, which is currently a VCCS subscription and is
integrated with Gale's MLA.
H. Harper's Weekly - K. Perry Maintenance fee for second year: approved.
I. Highwire - K. Perry Kathy and Sherle will work on this for the next
meeting.
J. Project Muse - K. Cary 17% price increase, 36 new titles. There was
concern about the growing trend to partial content; some society journals are
not including full content. Jim Self asked Kathy to bring the question to ICOLC
of aggregators warranting their content. Renewal approved.
8. OCLC Update -- J. Walsh)
VIVA has about 1.5 months of banked searches. He noted that the Alternative
Press Archive is available and recommended access since we get Alternative Press
Index. Some updates are needed to the blocked databases list, and some are gone
entirely and should be removed. John Duke will be asked to send a single message
out with appropriate changes. John said that the PAIS Archive will be available
in 2004 and he will bring price information to a future meeting.
9. VIVA Serials Project - S. Gasser Sharon reported that the Ulrich's Serials
Analysis program is now available; this has been acquired for VIVA to fulfill
the request from the Steering Committee to conduct an audit of serials holdings.
The goal is a statewide holdings list that will show duplicate and last copy
holdings. In early October a downloadable file for all VIVA institutions will be
available. The following steps are:
A. Gene Damon will ask library directors to name their institution's manager
for this project. Gene will coordinate the community colleges. B. Serials
subcommittee will develop a summary page with Instructions.
C. Training will be scheduled on how to use the program ("train the trainer"
approach).
D. Passwords will be provided to each institution's manager.
E. It was suggested that the response to holdings be changed from "yes" to a
number to indicate multiple copies.
F. Sharon recommended a review article on Ulrich's Serials Analysis:
http://www.istl.org/03-summer/databases.html
10. Other Business
A. Institute of Physics - P. Van Zandt
Kathy received a proposal for the 1874-1992 historic archive; Pat will find out
about management and access fees, and whether any of the VIVA institutions has
already bought this.
B. BioOne - P. Van Zandt
Database includes 67 bioscience journals, many society publications, many
heavily-used; some VIVA institutions already subscribe. Pat will pursue the
offer.
C. MLA from Gale - K. Perry
There are two MLA training sessions scheduled in September. RUC will identify a
small group of MLA users to work with Jim Rettig to resolve concerns about the
switch from Ovid to Gale.
D. Science renewal - K. Perry
Kathy has a quote from them for action later in the year for a spring renewal.
E. SIRS - Gene Damon
Library of Virginia has renewed SIRS for another year. They have just been
acquired by ProQuest.
F. ICOLC Meeting - K. Perry
Kathy asked for any feedback on usage statistics and Project Counter; she will
be at their focus group at ICOLC.
G. Jane Penner invited RUC to visit the newly-renovated Clark Hall Science
and Engineering Library.
Next meeting: TBA