Resources for Users Committee -- Minutes August 26, 2005 -- 10:00 AM Small Library, University of Virginia DRAFT Gene Damon, Presiding Present: Gene Damon, Karen Cary(recorder), Sharon Gasser, Louveller Luster, Paul Metz, Frank Moran, Pamela Morgan, Jane Penner, Jim Rettig, Sylvia Rortvedt, Pat Van Zandt, John Walsh, and Kathy Perry, VIVA Director and Eric Rector VIVA Office. 1. Announcements Frank will be taking oversight of the Highwire Press journals. 2. Changes to agenda None 3. Approval of Minutes of , 2000 meeting No changes --Minutes approved by consensus. 4. Budget -- K. Perry Kathy distributed the FY 06 budget. Kathy Predicts about $100,000 in working funds if all current resources are renewed and the PBS videos are aquired. 5. Steering Committee Retreat-K. Perry & G. Damon Kathy reported that the Committee discussed digital repositories, but decided not to pursue that at this time. There was general acceptance of the concept of cost-sharing, but the Committee wants to see a concrete proposal this year that could serve as a model. They have questions about cost and management, but are proposing that one part of any model insures that VIVA carries the ongoing inflation costs. One possible cost-sharing scenario discussed at the meeting would have VIVA picking up between 20%-25% of the cost of a resource, with the institutions contributing the remaining 75%-80%. The Committee is planning to present a budget proposal to SCHEV that will focus on three categories: enrollment growth, promoting instructional quality for undergraduates, and supporting research. They are asking for an increase of about three million dollars in each year of the biennium, with one-half being one-time money in each year. The Committee essentially confirmed the purchase of the PBS videos for the streaming project. The legal issues that had held up the deal largely have been resolved. Ralph Alberico will chair a task force on implementation of the project. 6. Renewals Stats USA-S. Rortvedt: Reported that the renewal cost for the public institutions will increase by over 63% next year. The resource is paid for through April 30, 2006. The Committee voted to recommend not to renew the contract. P. Morgan will talk with Lexis-Nexis about power tables, available through Statistical Universe. AMS-P. Van Zandt: Reported a 2.5% increase for MathSciNet and a 3% increase for the journals. The Committee voted to recommend renewal. ACS-S. Gasser: There is a 8.5% price cap in place for the current journals. The archive is capped at 2% per year. Changes in 2006: Biomacromolecules and the Journal of Proteome Research will be updated monthly in 2006; both are currently updated bi-monthly. A new journal, ACS Chemical Biology will debut in January. The coverage of the current web editions (a rolling file covering the current year plus a 4-year backfile) is being changed and the new coverage will be from 1996 forward-no more rolling file. The Committee voted to recommend renewal. CIAO-L. Luster: For the fifth year, the price remains unchanged. The Committee voted to recommend renewal. Galenet & LRC-J. Rettig: Reported no price increase. The Committee voted to recommend renewal. CRC Handbook & EngNetBase-P. Van Zandt: Was approved last year with a 5% increase. Reported that 600 Marcel Dekker titles are being added to EngNetBase. Additional IOP titles-P. Van Zandt: Reported that if we want to add new titles, we must pay for two new subscriptions. There are four new titles coming out this year at a cost of $10,339. The Committee voted to recommend adding these titles to our contract. LN Congressional-P. Morgan: Reported a 5% increase. The Committee voted to recommend renewal. CSA-P. Van Zandt: Reported a 2.5% increase for all databases, excluding the new ones included in the new contract. A new resource, Abstracts in New Technologies & Engineering (ANTE), formerly Current Technology Database, covering approximately 350 academic and trade publications from the U.K. and the U.S. in technology, engineering, and allied subjects is being added. Abstracts are available from January 1993 to the present; coverage from 1981- present. The Committee voted to recommend renewal. Factiva-There is a 6.5% increase in price. The Committee voted to recommend renewal. 7. Training-P. Van Zandt Pat reported that survey results on the recent training sessions were positive. Some respondents said they would have benefited from a longer session on Ebsco. Ebsco is working on a partnership with Google Scholar, which may be well underway by the end of 2005. Pat will consider the possibilities for additional Ebsco training. 8. Project Muse-K. Cary Karen reported that Project Muse will change the structure for their journal collections in 2006. A new collection, the Premium Collection, will include all new journals that are added to Project Muse. The name of the current Full Collection will be changed to the Standard Collection. The Standard Collection includes all content in the current Full Collection, plus a selectively chosen set of eight new titles. Selected titles also will be added to the Arts & Humanities Collection and the Social Sciences Collection. As in 2005, pricing is now determined under a model that assigns to each subscriber a pricing tier and usage quartile. Pricing for consortia is still being worked out; Muse anticipates that pricing will be ready around the first of September. Solinet anticipates being able to distribute pricing by September 6th. 9. Blackwell journals update-S. Gasser Sharon will put together a model cost-sharing pricing structure for Blackwell journals for 2007 and then present it to the RUC. John will do a similar exercise for IEL. Both will report before the March 2006 Steering Committee meeting. 10. Oxford Reference database-J. Penner Jane reported a good price for all of VIVA, with a 10% price cap. The Committee voted to recommend approval pending confirmation of the price, negotiating a reduction in the price cap, finding out if pro-rated credits would be available for institutions that have already subscribed, finding out if revised editions are included, and if Oxford provides MARC records. Jane will investigate and then report back to the Committee. 11. American Sociological Association journals negotiations-P. Metz Paul reported that the seven titles would cost $15,200, but that there would be no perpetual access. Coverage would be from 2003 forward; the platform is Ingenta. Paul will try to negotiate for archival rights and report back to the Committee. 12. University of Chicago journals offer-J. Walsh John reported that the proposed pricing for the private institutions was twice what would be charged to the publics. There was also a problem with canceling print. John will negotiate more to try to secure more favorable terms. 13. Gale, new interface-J. Rettig Jim reported that Gale stated that problems with Powersearch should be fixed today. If this happens, Kathy will ask that the interface be tested. 14. Branding-E. Rector Eric reported that not all vendors support branding. It would be helpful if everyone working with vendors for VIVA resources would get the information on branding, including a contact name and the technical specifications, and send it to Eric. Eric is working with the Outreach Committee on the issue of branding. 15. OCLC Update-J. Walsh John reported that he does not recommend any changes at this time. 16. VIVA Serials Audit Project-P. Metz Paul reported that all but one institution had loaded their data. He will negotiate with Bowker on the de-duping of the data and will continue to work on the analysis of the data. 17. RFP Committee-S. Gasser Sharon reported that the Committee does not yet have a recommendation on Biological Abstracts. Ebsco is working on resolving some problems with PsycArticles. Ebsco plans to have 300 databases by 2006. There are 6,788 additional records in ERIC. 18. Other Kathy said that Solinet wants to know what resources VIVA would like to see at VLA. Next meeting -- November 18, 2005