Resources for Users Committee -- Minutes
July 13, 2001 -- 10:00 AM
Alderman Library, University of Virginia
Gene Damon, Presiding
Present: Gene Damon, Karen Cary, Jacque Dessino, Sharon Gasser, Pat Hausman, Louveller Luster, Pamela Morgan, Jane Penner, Jim Rettig, Sylvia Rortvedt, Jim Self (adjunct), Larry Thompson, and Kathy Perry, VIVA Director.
Absent: Jim Rettig, John Walsh.
1. Announcements
None
2. Changes to agenda
Add CIAO and Lexis/Nexis Congressional Universe and Statistical Universe to renewals.
3. Approval of Minutes of June 1, 2001 meeting
Minutes approved by consensus with the addition of the report on plans for the August 3, 2001 Training Fair.
4. Committee Membership
Louveller Luster from VSU has joined the Resources for Users Committee to replace Michael Walker. Paul Metz will replace Larry Thompson, who will remain on the RUC as an adjunct member.
5. Budget (Kathy Perry)
Estimates for increased costs for 2001-02 have been included where known. Increases for Academic Press IDEAL, OVID, Dow Jones and new titles in Project Muse are expected but not known, and Kathy asked committee members to let her know as soon as possible about projected increases. She noted that VIVA funds for new Ariel software and travel and training have been deducted from funds reallocated to collections for 2001-02
6. Training Subcommittee (Pat Hausman)
Pat distributed copies of a handout on the agenda for the Training Fair at Blue Ridge Community College on Friday, August 3, 2001. There are 70 people registered, not including librarians who will be assisting with the afternoon vendor sessions, and 8 on the waiting list. Space is available for 90. The OVID representative has been asked to talk about Open Links, and the Gale representative about their new business and health products.
7. IDEAL Cost-Sharing Model (Sharon Gasser)
Gene noted that he provided the Steering Committee with background on the review of changes to the cost-sharing model proposed last month. Sharon distributed a new model that allocated the costs based 40% on type of institution and 60% based on usage from 1997 to 2000. Their combined type and usage share was compared to the assigned 2001 share. The new model proposed that no school pay more than they had in the past, and that no school pay more than their share based on the 40-60 type and usage model, with VIVA paying the difference. This model would establish a new baseline for IDEAL cost-sharing and eliminates the print-based basis of the old formula. Thus, future costs to each school will consist of the new base plus the annual percentage increase.. Kathy Perry noted that she had accounted for the additional cost to VIVA in the 2001-02 budget. After discussion, the Committee voted to approve this model and forward it to the Steering Committee, with thanks to Sharon for her work on this project.
8. Encyclopedia Purchase (Pat Hausman for Jim Rettig)
Pat presented proposals Jim Rettig got from Britannica and Grolier. The committee agreed that it wanted an encyclopedia through VIVA based on high usage in the past, and asked that trials be set up for both beginning in mid to late August. Kathy noted that the free Britannica will be gone before VIVA can provide a new online encyclopedia, and that VIVA members should be made aware of this. The trials will be followed by a survey of users to determine preferences. Pat and Sylvia Rortvedt will follow up on the trials and hope to have information on the upcoming trials available at the Training Fair on August 3.
9. Renewals
Renewals were approved for Academic Press IDEAL, Lexis/Nexis Congressional Universe and Lexis/Nexis Statistical Universe. CIAO will be considered at the next meeting. Discussion on Highwire included review of its usage and lack of use statistics for four to the ten journals, and invoicing practices. Highwire will be reviewed with a recommendation for the December Steering Committee meeting.
10. New Resources
ABC-Clio E-Books (Pamela Morgan) The committee voted not to purchase since many libraries already own some of the titles, there is no discount for 2001 titles, and they will date quickly.
LWW Nursing Journals (Sharon Gasser) The committee's biggest concern is not being able to cancel print, a major concern at ODU, VCU and Tech. Some of the journals not available from LWW are core nursing titles. Number of simultaneous users was discussed; it was felt three were not enough and five were recommended. Sharon noted that the Lippincott journals in the current OVID collection were heavily used. She will continue negotiations and bring this back to the September meeting.
PsycArticles (Kathy Perry et. al.) Approximately 50 schools have committed to this individually (not a VIVA purchase). There will be a 40% OVID access fee for the first year, 35% years 2 and 3. Print cancellation is allowed for the 42 titles included. It should be ready in October, and buyers will have permanent access to what was included in their years of subscription.
11. New Products to Consider
Kiplinger Finance & Forecasts (Pat Hausman) The committee agreed to refer this to John Tombarge for review by business sub-group's recommendation. It was also noted that the use of subject interest groups for review of new products was encouraged.
Serials Solutions, and other similar products: It was suggested that the Cataloging Group consider these.
Other products to consider for 2001-02:
ABI/Inform
American Mathematical Society
Blackwell Science full text journals
Blackwell full text journals (non-science)
BIOSIS
BioOne
CRC Handbook of Chemistry and Physics
ERIC E*Subscribe
Harcourt Health Sciences Journals
Human Relations Area Files (HRAF)
IEEE proceedings and full text periodicals
Nature (Paul Metz)
Physics society journals
Poem Finder
Sage full text journals
Sci Finders
Times Literary Supplement Archives
Wiley
12. Product Reviews
Subcommittees were set up to work on the following product reviews:
OVID: Jim Self, Sharon Gasser, Pam Morgan, John Walsh
Highwire: Jim Self, Jane Penner, Jacque Dessino, someone from JMU
Cambridge Scientific Abstracts: Jim Self, Larry Thompson, Pat Hausman, Jeremy Garritano (GMU)
It was recommended that a single survey instrument be developed for all of the evaluations, and March 2002 was set as a target date for completion.
13. New Charge from Steering Committee
VIVA's role in developing a virtual reference service was discussed. It was suggested that VIVA organize a program on virtual reference this year with information on what others are doing and with what software. Jacque Dessino will share information on a November conference on virtual reference.
14. Other Business
Kathy Perry asked that members provide her with approximate costs for resources on the wish list to present to the Steering Committee.
The committee expressed their thanks and appreciation to Larry Thompson and Michael Walker, who are rotating off the RUC.
Next meeting
The next meeting is scheduled for Friday, August 17, at UVa. (This meeting was cancelled and the next meeting is scheduled for Oct. 19, 2001 -- then changed to Nov. 9, 2001)
July 13, 2001 -- 10:00 AM
Alderman Library, University of Virginia
Gene Damon, Presiding
Present: Gene Damon, Karen Cary, Jacque Dessino, Sharon Gasser, Pat Hausman, Louveller Luster, Pamela Morgan, Jane Penner, Jim Rettig, Sylvia Rortvedt, Jim Self (adjunct), Larry Thompson, and Kathy Perry, VIVA Director.
Absent: Jim Rettig, John Walsh.
1. Announcements
None
2. Changes to agenda
Add CIAO and Lexis/Nexis Congressional Universe and Statistical Universe to renewals.
3. Approval of Minutes of June 1, 2001 meeting
Minutes approved by consensus with the addition of the report on plans for the August 3, 2001 Training Fair.
4. Committee Membership
Louveller Luster from VSU has joined the Resources for Users Committee to replace Michael Walker. Paul Metz will replace Larry Thompson, who will remain on the RUC as an adjunct member.
5. Budget (Kathy Perry)
Estimates for increased costs for 2001-02 have been included where known. Increases for Academic Press IDEAL, OVID, Dow Jones and new titles in Project Muse are expected but not known, and Kathy asked committee members to let her know as soon as possible about projected increases. She noted that VIVA funds for new Ariel software and travel and training have been deducted from funds reallocated to collections for 2001-02
6. Training Subcommittee (Pat Hausman)
Pat distributed copies of a handout on the agenda for the Training Fair at Blue Ridge Community College on Friday, August 3, 2001. There are 70 people registered, not including librarians who will be assisting with the afternoon vendor sessions, and 8 on the waiting list. Space is available for 90. The OVID representative has been asked to talk about Open Links, and the Gale representative about their new business and health products.
7. IDEAL Cost-Sharing Model (Sharon Gasser)
Gene noted that he provided the Steering Committee with background on the review of changes to the cost-sharing model proposed last month. Sharon distributed a new model that allocated the costs based 40% on type of institution and 60% based on usage from 1997 to 2000. Their combined type and usage share was compared to the assigned 2001 share. The new model proposed that no school pay more than they had in the past, and that no school pay more than their share based on the 40-60 type and usage model, with VIVA paying the difference. This model would establish a new baseline for IDEAL cost-sharing and eliminates the print-based basis of the old formula. Thus, future costs to each school will consist of the new base plus the annual percentage increase.. Kathy Perry noted that she had accounted for the additional cost to VIVA in the 2001-02 budget. After discussion, the Committee voted to approve this model and forward it to the Steering Committee, with thanks to Sharon for her work on this project.
8. Encyclopedia Purchase (Pat Hausman for Jim Rettig)
Pat presented proposals Jim Rettig got from Britannica and Grolier. The committee agreed that it wanted an encyclopedia through VIVA based on high usage in the past, and asked that trials be set up for both beginning in mid to late August. Kathy noted that the free Britannica will be gone before VIVA can provide a new online encyclopedia, and that VIVA members should be made aware of this. The trials will be followed by a survey of users to determine preferences. Pat and Sylvia Rortvedt will follow up on the trials and hope to have information on the upcoming trials available at the Training Fair on August 3.
9. Renewals
Renewals were approved for Academic Press IDEAL, Lexis/Nexis Congressional Universe and Lexis/Nexis Statistical Universe. CIAO will be considered at the next meeting. Discussion on Highwire included review of its usage and lack of use statistics for four to the ten journals, and invoicing practices. Highwire will be reviewed with a recommendation for the December Steering Committee meeting.
10. New Resources
ABC-Clio E-Books (Pamela Morgan) The committee voted not to purchase since many libraries already own some of the titles, there is no discount for 2001 titles, and they will date quickly.
LWW Nursing Journals (Sharon Gasser) The committee's biggest concern is not being able to cancel print, a major concern at ODU, VCU and Tech. Some of the journals not available from LWW are core nursing titles. Number of simultaneous users was discussed; it was felt three were not enough and five were recommended. Sharon noted that the Lippincott journals in the current OVID collection were heavily used. She will continue negotiations and bring this back to the September meeting.
PsycArticles (Kathy Perry et. al.) Approximately 50 schools have committed to this individually (not a VIVA purchase). There will be a 40% OVID access fee for the first year, 35% years 2 and 3. Print cancellation is allowed for the 42 titles included. It should be ready in October, and buyers will have permanent access to what was included in their years of subscription.
11. New Products to Consider
Kiplinger Finance & Forecasts (Pat Hausman) The committee agreed to refer this to John Tombarge for review by business sub-group's recommendation. It was also noted that the use of subject interest groups for review of new products was encouraged.
Serials Solutions, and other similar products: It was suggested that the Cataloging Group consider these.
Other products to consider for 2001-02:
ABI/Inform
American Mathematical Society
Blackwell Science full text journals
Blackwell full text journals (non-science)
BIOSIS
BioOne
CRC Handbook of Chemistry and Physics
ERIC E*Subscribe
Harcourt Health Sciences Journals
Human Relations Area Files (HRAF)
IEEE proceedings and full text periodicals
Nature (Paul Metz)
Physics society journals
Poem Finder
Sage full text journals
Sci Finders
Times Literary Supplement Archives
Wiley
12. Product Reviews
Subcommittees were set up to work on the following product reviews:
OVID: Jim Self, Sharon Gasser, Pam Morgan, John Walsh
Highwire: Jim Self, Jane Penner, Jacque Dessino, someone from JMU
Cambridge Scientific Abstracts: Jim Self, Larry Thompson, Pat Hausman, Jeremy Garritano (GMU)
It was recommended that a single survey instrument be developed for all of the evaluations, and March 2002 was set as a target date for completion.
13. New Charge from Steering Committee
VIVA's role in developing a virtual reference service was discussed. It was suggested that VIVA organize a program on virtual reference this year with information on what others are doing and with what software. Jacque Dessino will share information on a November conference on virtual reference.
14. Other Business
Kathy Perry asked that members provide her with approximate costs for resources on the wish list to present to the Steering Committee.
The committee expressed their thanks and appreciation to Larry Thompson and Michael Walker, who are rotating off the RUC.
Next meeting
The next meeting is scheduled for Friday, August 17, at UVa. (This meeting was cancelled and the next meeting is scheduled for Oct. 19, 2001 -- then changed to Nov. 9, 2001)