Resources for Users Committee -- Minutes
May 12, 2005 -- 10:00 AM
15th Floor, James Monroe Bld., Richmond DRAFT
Gene Damon, Presiding Present: Gene Damon, Karen Cary, Sharon Gasser, Louveller
Luster, Paul Metz, Pamela Morgan, Jane Penner, Sylvia Rortvedt, John Walsh, ,
Pat Van Zandt, and Kathy Perry, VIVA Director.
1. Announcements
Pam Morgan was welcomed back to the committee.
Paul Metz requested that draft minutes be distributed more quickly, and Gene
Damon responded that he would send out a brief draft summary soon after the
meeting.
Action: Kathy Perry will develop a new closed collection development contacts
list for RUC minutes.
Kathy and Gene reported on the recent ICOLC meeting, including:
*Institutional repositories: How will we find what we are collecting?
*Collection analysis software *Gene's presentation on VIVA Serials Analysis
project. * Sharon asked whether we knew if anyone was keeping last copies of
JSTOR titles. There was discussion of the LOCKSS project ("Lots of copies keeps
stuff safe"). Kathy summarized presentations from APA and Google.
2. Changes to agenda
VIVA Branding: Kathy asked all RUC members to find out if their products allow
VIVA to provide branding ("provided by VIVA for state college") and respond to
her.
3. Approval of Minutes of March 18, 2005 meeting
Draft minutes have been posted for review.
4. Budget -- K. Perry
Approved renewals will go to the Steering Committee's June 9 meeting, including
the Nature archive purchase.
5. PBS Video Offer - G. Damon
There are concerns about how robust VIVA's authentication systems are. Kathy and
Gene will organize a conference call with PBS and JMU staff to determine if this
offer will be ready for a proposal to the VIVA Steering Committee in June, or
carry over to the next fiscal year.
6. Renewals
First Search -- J. Walsh John presented data on the dramatically decreased
number of turnaways since late 2004 and the proposal for next year's pricing.
The committee voted to recommend renewal of First Search.
Oxford English Dictionary -- J. Penner Jane presented an offer from OED for VIVA
public and private institutions. The committee voted to recommend subscription
to the new OED as a new product starting July 1, 2005, pending satisfactory
response from OED concerning pricing for the private institutions, price caps
and refunds for institutions that have already subscribed. If this is approved
by the Steering Committee, training for OED may be included in the August 2005
VIVA training fair. Jane will also inquire about Oxford Reference Collection
pricing for VIVA.
BIP/Ulrich's -- P. Van Zandt There was discussion of the Serials Analysis
System, its pricing for next year and usage of BIP and Ulrich's Serials. The
committee voted to not accept their current offer; Pat will follow up with
them.
IOP Journals -- P. Van Zandt Pat led discussion of cancellation of IOP print
subscriptions and VIVA's support for IOP in 2005-06 (50%) and 2006-07 (not yet
determined). Kathy will contact the institutions that have IOP print
subscriptions to notify them of their 2005-06 payments; Pat will get written
confirmation from IOP on print cancellation policy.
Project Muse -- J. Penner Jane has been asked to join the Advisory Board for
Project Muse and asked for feedback from the RUC about Project Muse. There was
discussion of the lack of backfiles for new titles, Duke's withdrawal of titles,
and the desired option of acquiring titles on an individual basis.
7. Training -- P/ Van Zandt Pat summarized plans for the VIVA Training Fair, at
William and Mary on Wednesday, August 3 and Radford on Friday, August 5. Pat and
Sylvia Rortvedt will coordinate the William and Mary event, and Jane Penner and
Gerald Gordon will coordinate Radford. Presenters include Gale (Literature
Resource Center and MLA), ProQuest (Factiva), new vendor or new interface for
PsycInfo and CINAHL, CSA (for their new Illumina interface) and possibly OED.
Vendors will provide lunches and snacks.
8. RFP Committee -- S. Gasser
Sharon summarized the progress of the RFP committee for a vendor for PsycInfo
and CINAHL and the vendor demonstrations held at VCU on Wednesday, May 11.
10. Serials Audit Project -- P. Metz
All public institutions except Virginia Tech and many private institutions have
loaded their data for the current year and he hopes to have the project
completed by late summer; Ulrich's will provide off-line de-duping.
11. VIVA Financial Planning and Goals -- general discussion There was a
wide-ranging discussion of financial support for VIVA in the future. Issues
included the impact of annual price increases, new initiatives VIVA would like
to pursue and the lack of new funding to support them, and the possibility of
additional support from individual institutional library budgets to carry out
VIVA's goals.
Action: Kathy Perry asked the committee members to provide her information on
their institutions' top ten most costly serials and database subscriptions in
order to identify future cost-savings opportunities with consortial purchases.
Also, individual institutions will send Pat Van Zandt names of one-time
purchases such as archive back-files. This information is requested as soon as
possible, early in the week of May 16.
Action: Gene Damon and Kathy Perry will draft a statement of goals for
institutional support for VIVA based on the discussion, to bring to the Steering
Committee retreat July 14-15, 2005.
12. Next meetings:
Conference call Tuesday, June 7, 11:00am to discuss RFP Committee's
Recommendation
Tuesday, June 21, 10:00 am at UVa
The meeting adjourned at 12:45pm.