Resources for Users Committee -- Minutes February 28, 2003 -- 10:00 AM Conference Call Gene Damon, Presiding Present: Gene Damon, Karen Cary, Jacque Dessino, Sharon Gasser, Pat Hausman, Louveller Luster, Paul Metz, Pamela Morgan, Jane Penner, Jim Rettig, Sylvia Rortvedt, Jim Self, John Tombarge, John Walsh, and Kathy Perry, VIVA Director. 1.Approval of Minutes of November 22, 2002 meeting No changes --Minutes approved by consensus. 2. Changes to agenda Add FS update from J. Walsh. 3. Budget -- K. Perry 4. Renewals Britannica - S. Rortvedt Britannica has held kept its price the same this year as last. The only increase will be for increased FTE. That is the price will go up about $3,000. The Committee Recommends renewal. Science - J. Dessino, K.Perry Negotiation with AAAS have been depressing and we question their commitment to and understanding of this market. They seem not to understand the concept of FTE or consortium pricing. In the end, the price has increased about 18% for the public institutions. The Committee is only recommending acceptance of the price quote for the public institutions and continue negotiations for the privates. The Committee Recommends renewal. Gale InforTrac - J. Rettig Gale has said it will hold its increase to 2% for 2003. The Committee Recommends renewal. 5. BIP recommendation - P. Hausman Since Bowker has changed the conditions of their support for other vendors distributing their BIP database, VIVA had, therefore, to consider the Bowker offering as a replacement. The Bowker implementation was made available for a trial period and there was general agreement that this product should be licensed. The consortium price is significantly better than the cost if licensed by the individual institutions. The Committee recommends licensing Global BIP. Part of the offer was to included the Ulrichs with a further discount 10% on the total package. The Committee recommends purchase of the Ulrich's. 6. OCLC Update (John Walsh) We expect to have a firm quote in about two weeks. We'll consider this renewal at the next meeting. With the FS reserve, we should have enough "searches" to get us through the rest of the year. 7. MLA RFP Committee - G. Damon Paul Metz will head up a sub-committee to develop an RFP for MLA. John Tombarge and Karen Cary will work with him. Other committee members should give Paul the names of staff from their libraries that might be able to help with the project. The goal is to have the RFP ready to go by April 14, 2003. Sharon and Kathy will send on to Paul the documentation from the RFP that resulted in the current MLA subscription. 8. Steering Committee charge to the RUC. The Steering Committee has asked the Committee to undertake an analysis of the serials holdings in the State with particular emphasis on the impact of recent budget cuts. Next meeting April 7, 2003