Collections Committee -- Minutes
January 15, 1999 -- 10:00 AM
January 25, 1999 Conference Call Follow-up
Alderman Library, University of Virginia
Gene Damon, Presiding
Present: Doris Archer, Sharon Gasser, Paul Metz, Chris Millson-Martula, Pam Morgan, Jim Self, John Tombarge, Janice Wade
The meeting was called to order at 10:15 AM in 423 Alderman Library, UVA. Absences due to bad weather conditions caused the agenda to be rearranged with several items tabled until the next meeting.
Next Steering Committee meeting: March 11, 1999
1. CIS Statistical Universe
Passwords have been sent out for the trial that will run until February 3rd. Privates can purchase at same price as publics and community colleges are included in the quote. Members present concluded that the price was reasonable, but agreed to table until other members were consulted. Email vote by February 1st. FOLLOW-UP: Conference call revealed that GMU was quoted a different price and that clarification was needed as to price. Also we need to investigate whether SOLINET has the same product and pricing structure. Pam Morgan will report back.
2. Historical Abstracts and America: History & Life
Quote includes the community colleges. Proposal includes use statistics. Coverage 1969-date and by the end of 1999 will be completed coverage. Pam Morgan will negotiate further the price for privates and the number of users (20 per database) instead of the 2-6 proposal (12 per institution). Pam will also ask about linking to journals. Approved and refereed to steering committee. FOLLOW-UP: The offer of 2-6 users per database at each institution stands
3. Grove Dictionary of Art
Price received for all schools with 1-5 users. Committee voted for trial and further discussion at our next meeting. Questions raised: hot links and faculty copyright issues; response and download time for images. Also recommended a trial.
4. Wilson Biographies
Offer received for both public and private institutions. After discussion concerning updating old biographical data and private versus public enrollment pricing, the committee voted to continue negotiating to bring down the pricing for the privates.
5. National Research Council (Canadian journals)
Proposal for full text journals all of which are available online, see list at-- http://www.nrc.ca/cisti/journals/sub.html. Pricing too high-Rejected.
6. InteLex PastMasters Series
Proposal- full text of works of major philosophers. Rejected.
7. Center for Research Libraries
Jim Self will explore benefits of membership and report at next meeting.
8. Institute of Physics (phone call)
We did not like pricing model. At their request, we will develop a statement that reflects what we would like to see for a model. Gene and Kathy will get together and work out a model to present to them. It should include the fact that we want to own the item and there should be archiving. (Also recommend that we check with ICOC documents.)
9. New Purchases Status
ACM: Scheduled to be up in January. Need update from Kathy. FOLLOW-UP: Our service for the Association for Computing Machinery (ACM) DIGITAL LIBRARY is now available. All VIVA public colleges and universities and the 6 participating independent institutions should be able to get to this resource from the main ACM URL is: http://www.acm.org/
Alternatively, you may wish to link directly to the digital library at this URL:
http://www.acm.org/dl/ This subscription provides us with access to citations and full-text access to all 22 professional journals and over 45 proceedings for their Special Interest Groups (SIGs).
BIP: Status unknown. Need update from Kathy.
10. Nursing and Allied Health Subcommittee
Will hold Project Meeting on March 5th.
11. Database Survey
Sharon and John Walsh collected information. Discussion centered on survey results of schools subscribing to five databases: CINAHL, ERIC, MLA, PSYCINFO, SOCIOFILE. These databases were identified as core resources for a RFP for a database provider. Most schools have PsycInfo/PsychLit. It was agreed that OCLC cost data be considered in making this decision. Committee will continue discussion at conference call meeting concerning feasibility of a RFI as opposed to a RFP. FOLLOW-UP: Conference call concluded that RFP was more beneficial and would generate better pricing especially since the same amount of work is required. Volunteers to work on the RFP Committee are Ruth Stanton and Sharon Gasser; other names were suggested (Jim Campbell). Until a chair for the RFP committee is appointed Gene will get things started. Several target dates were suggested but August 1st strongly recommended.
12. VIVA reorganization
Proposed reorganization plan was distributed at the committee=s request.
13. Next Meeting -- Thursday, February 25, 1999
Submitted by Janice Wade, 1/25/99
Meeting adjourned at 2:00PM.