VIVA Resource Sharing Committee
Minutes for November 19, 1999, Meeting


In attendance:   Committee members Don Samdahl, Christine Dixon, Doug
Hurd, Thelma Hutchins, Ruth Kifer, Mary Molineux, Andrew Morton, Reba
Leiding, and Ginger Young.  Guest Linda Watson, Director of UVA's
Health

Sciences Library.


1.  Welcome and minutes:   Don called the meeting to order at 10:30
a.m.   Minutes from the previous meeting were approved as written.

2.  Introductions of new member and guest:   Ginger Young is the new
representative from Virginia Tech (for Pat Murphy's spot); Linda
Watson,

Director of UVA's Health Sciences Library, joined this meeting for
the discussion of journals.

3.  Expensive journals/improved user access/interlibrary loan time
savings:    Participating libraries had compiled their list of top 100
expensive journals.   Discussion centered on the rising costs of
journals, the need to provide patrons with the fastest access, the
workload and copyright problems that canceling many subscriptions might
cause, and how we can work together with VIVA's Resources for Users
Committee on this issue. ACTIONS:  Don will talk with the chair of 
that committee and with Kathy

Perry  to clarify Resource Sharing's and Resources for Users'
responsibilities.   Doug will obtain from OCLC a list of the 100
journals most frequently borrowed and loaned in Virginia, with the idea
that VIVA could encourage publishers of these journals to provide
electronic versions (to reduce the need for interlibrary loans).

4.  Interlibrary loan workshop:  The need for a statewide interlibrary

loan workshop was discussed, with a goal of re-establishing lines of
communication and providing the opportunity to revisit guidelines and
procedures for ILL.   It was recommended that the workshop be a full
day, with multiple breakout sessions and facilitators, with a possible
date of middle to late January, and a central location such as Richmond.

ACTIONS:   Don will contact Kathy Perry and the Steering Committee to
present the workshop idea and to indicate that the committee will look
at an ARL interlibrary loan workshop further in the future; Don will
also approach possible main facilitators for the workshop.  Also, Andy
will update our committee's name on the VIVA interlibrary loan
guidelines web page [http://www.viva.lib.va.us/viva/tech/illguide.html].

5.  Interlibrary loan statistics:  Doug distributed a "Comparisons:
VIVA Originals Loaned, 1995-96/1998-1999 chart that showed an
overall increase of 23.48% among non-community college VIVA institutions 
and substantial growth at several schools.  ACTIONS:  Committee members
should send to Doug ideas re institutions that might be recognized for
significant ILL service.   Mary will contact Mary Jackson of the
Association of Research Libraries re FTE figures to help us compare
workloads.


6.    Interlibrary loan software developments:     Discussed were
Virginia Tech-developed Illiad software (that helps track borrowing and
lending processes) and several software packages (CPS, PALCI, OCLC's
Site Search, perhaps also a Sirsi product) that allow (via Z39.50)
simultaneous searching of online library catalogs and patron-initiated
interlibrary loans.   It was agreed that we needed to learn more about
these. ACTIONS:  Doug will develop a recommendation for possible VIVA 
purchase of Illiad's lending software for designated large lenders.  Don and
Mary will obtain more information about CPS's and Sirsi's
products, respectively.

7.    Automated systems:    Ginger volunteered to compile a list of the
OPAC systems used by VIVA libraries.

8.  Delivery systems:  at Ruth's request, Doug reviewed the history
of interlibrary loan delivery systems.  He reported that there's
still a state contract with FedEx, rates are good, and he thinks that using
commercial delivery companies is cost effective.

9.  Next meeting:  Friday, January 21, 2000, 10:30 a.m., at UVA in
Charlottesville.


Respectfully submitted,
Mary S. Molineux
11/29/1999; revised 12/2/1999