VIVA ILL Subcommittee Meeting September 20, 2002 

Present: Jean Cooper, Jennifer Egan, John Euliano, Joe Malloy,  Joy Galloni,  Debbie Rymand, Kevin Unrath

A discussion of adding members to the ILL subcommittee concluded that the current membership represented all types of institutions and we could manage more effectively with a smaller, 10-member group. The Resource Sharing Committee serves as the larger coordinating body. Additional folks would be invited to participate in subcommittee activities.

We reviewed the evaluation information from the spring forum and began a discussion of next year's gathering considering possible budget implications and topic suggestions. It was decided to center the day around the 5-year plan presented in Dennis Robeson's report from the first forum and best ILL practices. The day would be divided into a morning session discussing  topics of interest to all ILL practitioners : VIVA guidelines, procedures, and best practices.  In the  afternoon session groups would be created by type of library for a  discussion of  ILL issues of interest  to each type . Round tables would be used for the larger session and break out rooms would  be reserved for the afternoon.  Debbie, Joe, and Joy will formulate a structure and detailed plan for the day. Kevin volunteered to help them with content ideas. A tentative date - July 11 with June 27 as a backup.

A general discussion of accessing and lending electronic text found John Duke's sample web site to be helpful in indicating which vendors permitted ILL. Jean will ask Kathy Perry to assist with the update of the VIVA contract site information. It was suggested that VIVA investigate Serials Solution as another way to indicate what information could be loaned and that a list of prohibited titles might also be useful. It was also suggested that libraries should catalog electronic titles in OCLC,

Joy Galloni volunteered to create a Best Practices presentation which could be viewed by folks attending the 2003 forum and  added to the Resource Sharing Web site. John Euliano will route a list of best ILL  practices to the subcommittee for review.

A brief discussion of the graphics for the VIVA ILL bookmark took place.

People also asked about publishing the photos from the 2002 forum on the Resource Sharing Web site or within the Best Practices presentation.

Jean outlined the purpose of the VIVA ILL subcommittee:
1. resource for providing feedback to ILL professionals
2. planning the annual interlibrary loan forum
3. communicate and education for the ILL practioner using the Listserv which Andy Morton manages and to sponsor the web site.

Jean reviewed her plan for a mini session/class about electronic delivery to be offered in different locations across the state.
MORNING SESSION 

•      Ariel setup
•      Prospero
•      OCLC configuration
•      electronic delivery without ILLIAD
•      Adobe Acrobat. set up

AFTERNOON Session

• ILL processing
• ILL procedures
• equipment required for electronic delivery (email, web server, scanner)

The meeting was adjourned at 11:30. The next meeting is scheduled for December 6 - time and place to be announced later.