VIVA ILL Sub-committee   

TO:  VIVA ILL Sub-Committee Members

From: Jennifer Egan

Date of Meeting: March 7, 2003

Attendees: Jean Cooper, Patricia DeMars, John, Euliano, Joy Galloni, Andy Morton, Debbie Ryman, Rosa Townsend, Kevin Unrath, Jennifer Egan

Minutes

• 1. Slight revisions and clarifications were made to the spring program:

9 -10 am - Coffee and refreshments

10:15 - 11am - How are we doing? Brief review of the state of ILL in VIVA using the Power point presentation. (Discussion leader: Jean Cooper)

11 - 12noon - Managing in tight times (Panel discussion - including questions and comments) Members include a representative from a 4-year, private, and community college) (Discussion leader: Jean Cooper)

12noon -1:15pm  - Lunch -  sandwiches

1:15- 2:00pm - Electronic Journal Concerns and Electronic Journal Web site (Discussion leader - UR staff member?) 

2-2:15pm - Break -- refreshments provided

2:15-3pm - Concurrent discussion sessions: (attendees will select session when confirming attendance) 
a: Infotrieve/Ariel 
b:CLIO users group 
c:ILLIAD users group

3:00-3:30pm - Questions and comments (Discussion leader: Andy Morton)

•  Revisions to the ILL Guidelines

Jean discussed changes to the guidelines suggested by the RSC. Subcommittee members suggested dividing the guidelines into two sections: Principles and Procedures.  Language was changed in several sections to reflect actual practice and technology in use. Jean will submit revised guides to RSC at their May meeting.

•  ILL Subcommittee charge - changes and reorganization.
  Members suggested that a fourth statement to be included in the Mission: To annually review and update the VIVA ILL guidelines.

Members suggested  modifying the  two year membership terms to a "maximum of two consecutive terms"

Jean will clarify the effective dates of term limitations with the RSC . Members were divided into two groups:

New Members                                      Vintage Members
Jennifer Egan                                            Jean Cooper
John Euliano                                             Patricia DeMars
Joy Galloni                                                Joe Malloy
Rosa Townsend                                        Andy Morton
Kevin Unrath                                             Debbie Ryman

• RSC Meeting -- May 9
  Subcommittee members asked Jean to  raise the issue of funding an in-house professional development opportunity for ILL folks to update their Ariel, NAD, and electronic delivery capabilities.

Jean will ask the RSC about distributing the VIVA ILL bookmark at the Spring Forum.

• The ILL subcommittee will meet with the RSC on May 9 at Piedmont CC.