VIVA Resource Sharing Committee
Minutes of August 20, 1999, Meeting

Present:  Don Samdahl, chair; Christine Dixon, Doug Hurd, Thelma
Hutchins, Ruth Kifer, Mary Molineux, and Andrew Morton.

1.  Welcome:   Don welcomed the new committee members; introductions
were made.

2.  Minutes:   Previous minutes not available; current minutes will be
sent on email to committee for review and, after approval, posted on the
VIVA listserv and committee web page.

3.  Historical overview:   Don and Doug covered the background of VIVA
and the Interlibrary Loan Committee, especially crediting individuals
who had been instrumental in getting many ILL initiatives started.
Ruth cited community colleges' roles.

4.   VIVAILL-L (listserv):   Andy maintains this listserv and will add
all new committee members.  The committee agreed to keep the
listserv's current name and focus for now on ILL and recommended that each
institution's ILL office have at least one staff member subscribe.

5.  Coordination in canceling print subscriptions:     It was agreed
that better communication and coordination in this area would be helpful
to interlibrary loan staff.  Ruth will check with Kathy Perry and John
Walsh and the Resources for Users Committee re that committee's role
in this process and what types of information is being shared (e.g.,
cancellations; weeded volumes).

6.   Equity of ILLs:   Doug reported on history and statistics on heavy
ILL lenders, and noted that these institutions are also heavy
borrowers.  He also provided us with January-June 1999 lending and
borrowing statistics.   The committee will review these statistics and
the issue at its next meeting and will consider suggestions for
balancing the workload for institutions that handle a higher number of
loans.

7.   ILL of journals not owned by Virginia institutions:    It was
agreed that statistics would be difficult to compile, but a snapshot
might help.   Options considered included adding subscriptions if the
number of ILLs is high for certain journals or using a commercial
document delivery service, such as Uncover.   At a future meeting, the
committee will examine the possibility of a statewide Uncover gateway.

8.   Electronic reserves:  Brief discussion of which institutions were
using and how it's working.

9.   VIVA Resource Sharing Web Page
(viva.lib.virginia.edu/vivaill/vivaill.html):  Jean Cooper of UVA's
ILL staff has maintained this page and is willing to continue.  The
committee accepted her offer with thanks.

10.   Resource Sharing Committee-sponsored OCLC course(s):    Doug will
ask Jean Cooper to post an inquiry on the VIVAILL listserv as to
interest, location, etc.  Probable soonest date would be in Spring 2000.

11.   Strategic plan:  Don handed out a draft operations plan designed
to help reduce subscription costs.    ACTION:   each of us on the
committee will bring to the next meeting a list of the 100 most
expensive journals (not serials) to which our institutions subscribe;
Don will discuss his operations plan at the next VIVA Steering Committee
meeting.


Respectfully submitted,
Mary Molineux
msmoli@wm.edu
9/14/99