VIVA RESOURCE SHARING COMMITTEE
MINUTES, AUGUST 11, 2000
VIRGINIA MILITARY INSTITUTE


Present:
Don Samdahl, VMI and Chair	
Christine Dixon, NVCC
Doug Hurd, UVA
Ruth Kifer, GMU
Harry  Kriz, VPI
Reba Leiding, JMU
Andrew Morton, VCU

The meeting was called to order at 11:17a.m. by the Chair, Don Samdahl.

The minutes for the June 30, 2000 meeting were approved.

VIVA Steering Committee Retreat - Don	
Presented a RSC Annual Report to the Steering Committee.
VIVA ILL Guidelines were approved by the VIVA Steering Committee.  Andy will post the guidelines on the web site.   
Received a notebook that contained the VIVA budget, interlibrary loan data, etc.
Journal cost is a big problem; Jean Cooper will produce a list of high cost journals.

ILL Subcommittee - Andy
ILL sub-committee met the previous week.
Discussed basic OCLC and Ariel training by area experts.
May ask Solinet to do some ILL training.
Copyright information is posted on the web site.
Suggestion for the ILL FAQ - ILL staff will write questions and submit them to Jean Cooper to post on the web site.
Suggested future ILL Forums: Copyright and ILL Management Software
Andy will gather information on regional ILL training.
More than 150 subscribers have joined the ILL Listserv since the July ILL Forum.

VIVA /VLA Training Update - Ruth
Jean Cooper will present a workshop at VLA on Friday, October 20 from 10:15 - 11:15 a.m. entitled "Managing OCLC Data with Excel and Access".

ILL Best Practices 
Mary has no report on this but will continue to work on this project.

Vendor Resource ILL Licenses Update - Ruth
Presented a draft of the "ILL Provisions in VIVA's Contracts for Full Text Resources" which was prepared by Kathy Perry.  A draft of this is on the VIVA web site.  The draft was approved by the RSC.  Andy will put an announcement on the ILL Listserv and  RSC web site.  The list may be expanded in the future.

Other Issues
Don suggested putting together an Interlibrary Loan Package which would include ILL guidelines, VIVA resources, etc.  This packet would be sent to VIVA Libraries annually.
Doug proposed that all committee members query their interlibrary loan colleagues on recommendations for improving VIVA ILL performance; recommendations should be sent to all committee members a week before the October 13 meeting.
Harry suggested that VIVA funds be utilized to assist VIVA Institutions with updating serial OCLC records.
Doug will send each committee member a list of titles that are loaned frequently by VIVA institutions. (This is an OCLC report).

Future RSC meetings were scheduled for the following dates:
	October 13
	December  __ (decide on this date at the October meeting)
	February 16, 2001
	April 6, 2001

The meeting was adjourned at approximately 2:50pm.

Respectfully submitted:

Christine C. Dixon