VIVA Outreach Committee

Meeting Minutes: August 29, 2001

Present: Connie McCarthy, (chair), Ralph Alberico (past-chair), Jack Bales, Patricia Butler, Patricia Hardesty, Berna Heyman, and Ginger Young (recorder of the minutes)
Location: University of Virginia in Charlottesville

Agenda Items

Follow-up on the summer forum:

There was a 71% return rate on the forum surveys, and they indicated a very positive response towards the program. We discussed the main project ideas that came from the planning sessions.

The committee discussed:

1. Mounting a web-page as a clearing house for information literacy projects around the state. The responsibility for this could be someone outside the committee.
2. Hosting programs for staff development.
3. Inviting experts to share teaching skills, perhaps in the form of regional workshops, which would be less expensive, use college faculty, and involve no overnight stay.
4. Writing basic tutorials on VIVA products, that would allow specific programming for individual schools.
5. Holding an annual meeting, perhaps asking participants as the "price of admission" that they supply one learning object that would use a VIVA resource or address an ACRL standard.
6. Regional versus annual conferences.
7. Immersion Lite - with Deb Gilchrist as a presenter.
8. Having Gale, or a vendor, host a teaching program.
9. Doing a program on the one-shot BI session.
10. Collaboration with ASERL for immersion workshop some where in the Southeast, the one week session.

The committee is actively exploring:

1. Connie will talk with ASERL in November on the possibility of hosting an Immersion workshop in the Southeast, with maybe a stipend for VIVA participants.
2. Regional Workshops: The committee is considering three workshops, located at Virginia Tech (Nan Seamans has agreed to host/organize the event there), Charlottesville, and Hampton University. These workshops would be held a month apart, in Feb-March-April of 2002. The cost should be minimal, as they will be day workshops, with no overnight reimbursement. The program would be on developing teaching skills, with teaching faculty participation.

The committee decided on the most popular five ideas from the planning sessions, which will be included in the summary posted to the VIVA listserv:

1. Mount a web-page clearinghouse of information literacy projects around the state.
2. Hold a workshop on teaching skills.
3. Be the host site for an Immersion Program.
4. Create partnerships between educational institutions.
5. Translate ACRL standards into practice, including addressing the different levels of instruction.

Steering Committee

The Outreach Committee addressed its mission statement and will recommend the following changes to the Steering Committee:

Outreach Committee - Steering

• Mission
  
  1. To recommend to the Steering Committee policies, projects, and strategies in support of teaching, learning, and research goals of VIVA institutions.
  2. To promote VIVA and its resources and encourage collaboration between librarians and teaching faculty.
     
     
• Membership (6 voting)
  
  1. One Steering Committee member is elected [appointed?-as under Other?] by the Steering Committee, who will act as Chair.
  2. Five members are selected by the Steering Committee from the annual pool of names submitted by all VIVA directors. Representation in these five should include at least one member from each type of school: public doctoral, public comprehensive, public 2 year, and independent. The independent member is appointed by VICULA for a three-year term.
     
     
• Other
  
  1. The Chair of the Outreach Committee is appointed by the Chair of the Steering Committee. Chairs shall determine the frequency of meetings. Chairs may appoint subcommittees for a specified period with the concurrence of the Steering Committee. Terms for Chairperson and for Committee members are for two years, with members named to assure continuity of part of the committee each year.
  2. The Outreach Committee submits an annual report (2 pages or less) to the Steering Committee.

Miscellaneous

1. The committee approved the revisions to the VIVA brochure, including its lighter color, new tagline, and updated statistics. It will be presented to the Steering Committee next week.
2. Ralph will send thank you letters to Glenda for her help with the conference, and to the speakers.
3. Jack submitted a press release for Gale OneFile, and the committee will continue to rely on volunteers for press releases.
4. Ralph will write the annual report before he leaves the committee, and he also gave Ginger instructions on maintaining the committee web-site.
5. The committee discussed the merits of press releases versus "Spotlight" articles and will continue to look at the usefulness of both. "Spotlight" articles appear irregularly, and discuss why a database is important and how it is used in the curriculum.
6. The committee will continue to look into:
   
   • Is anyone at VIVA charged with looking at usage statistics from the databases?
   • What can Gale help us with: billboards, promotion of tagline, marketing how-to, VIVA identity?
   • Using VIVA logo on CIAO materials.

Next Meeting

The next meeting of the Outreach Committee will be held Thursday, November 15, at University of Virginia.

Respectfully submitted,

Ginger Young
Secretary
August 31, 2001