VIVA Organization
Effective July 1, 1999
(Approved 12/3/98 and revised 12/7/01)
Steering Committee:Standing
Mission:
To provide leadership for the Virtual Library of Virginia. This leadership recognizes
the changing boundaries of information delivery in the higher education environment and supports activities that
result in:
- increased buying power for all VIVA members with VIVA funds, and for some or
all VIVA members with member pooled funds, for licensing and/or purchasing electronic databases and full-text journals
or other electronic information products important to a major part of the VIVA constituency;
- efficient, equitable and economical sharing of physical collections individually
owned by the VIVA libraries;
- analyses and wide-reporting of the impact of the availability of VIVA supported
resources on the teaching, learning, and research endeavors of VIVA institutions;
- other contributions in support of identified information needs of students and
faculty at VIVA institutions.
Membership: (15 voting, 1 ex officio and non-voting)
- Standing, directors from the 6 public doctoral schools
- Elected for two-year terms from their defining group, with service beginning
July 1 of the new term:
- 3 directors from the public comprehensives;
- 2 directors from public-2yr schools
- 1 director from an independent school.
- Ex-officio, the chairperson of LAC during her/his leadership of LAC
- Ex-officio, the immediate past VIVA Steering Committee chairperson for one 2-year
term coinciding with the new chairperson's term
- Ex-officio, the VIVA Director
- Ex-officio and non-voting, 1 member of the State Council of Higher Education
staff
Other:
The Chair of the Steering Committee is elected from the Steering Committee membership
for a two-year term after the Steering Committee receives a report from the Nominations Committee at the spring
meeting.
The VIVA Director serves as the Secretary of the Steering Committee. Each year the VIVA Director asks the Directors
of each VIVA school to submit at least one, and up to three names of individuals for possible appointment to VIVA
standing committees.
The Steering Committee submits an annual report ( 2 pages or less) to LAC.
Outreach Committee:Standing
Mission:
- To recommend to the Steering Committee policies, projects and strategies in support
of teaching, learning, and research goals of VIVA institutions, encouraging colleaboration between librarians and
teaching faculty.
- To promote and publicize VIVA and its resources.
Membership: (6 voting)
- One Steering Committee member is appointed by the Steering Committee
- Five members selected by the Steering Committee from the annual pool of names
submitted by all VIVA directors. Representation in these five should include at least one member from each type
of schoo: public doctoral, public comprehensive, public 2 year, and independent (selected by VICULA).
Other:
The Chair of the Outreach Committee is appointed by the Chairperson of the Steering
Committee. Any member of the OutreachCommittee may be appointed as its Chair. Chairs shall determine the frequency
of meetings. Chairs may appoint subcommittees for a specified period with the concurrence of the Steering Committee.
Terms for Chairperson and for Committee members are for two years, with members named to assure continuity of part
of the Committee each year.
The Outreach Committee submits an annual report (2 pages or less) to the Steering Committee and a quarterly report
to the SCHEV-LAC.
Resource Sharing Committee:
Standing
Mission:
- To recommend to the Steering Committee policies and/or operations related to
borrowing, copying, or archiving of individually owned resources at VIVA schools in ways that are mutually beneficial
to the owner of the resource and to other VIVA sites.
- To monitor professional developments in resource sharing and archiving that are
relevant to VIVA operations and to share this information with VIVA schools.
- To maintain data regarding resource sharing activities among VIVA schools.
- To convene an annual meeting for the VIVA Interlibrary Loan staff members.
Membership: (9 voting)
- One Steering Committee member appointed by the Steering Committee Chairperson.
- 8 members selected by the Steering Committee from the annual pool of names submitted
by all VIVA directors. Representation in the 8 members should include the ILL Subcommittee Chairperson, at least
4 members from the top 4 lending schools as noted in the previous year's data, and one independent school member
(selected by VICULA).
Other:
The Chair of the Resource Sharing Committee is appointed by the Chairperson of
the Steering Committee. Any member of the Resource Sharing Committee may be appointed as its Chair. Chairs shall
determine the frequency of meetings. Chairs may appoint subcommittees for a specified period with the concurrence
of the Steering Committee. Terms for Chairperson and for Committee members are for two years, with members named
to assure continuity of part of the Committee each year.
The Resource Sharing Committee submits an annual report (2 pages or less) to the Steering Committee and a quarterly
report to the SCHEV-LAC.
Resources For Users Committee:
Standing
Mission:
- To recommend to the Steering Committee new electronic products, which VIVA should
consider for licensing and/or purchasing, or the renewal of products already supported in VIVA. These recommendations
are based upon:
- An annual needs assessment (August) submitted to the Steering Committee. The
assessment should include an evaluation of the effectiveness of products already supported by VIVA, an indication
of the new products that are available, and the overall needs of constituents. This assessment should be guided
by overall funding available for all VIVA products, and by indications from LAC and the Steering Committee that
the focus of new products should shift to full text resources, particularly journals. For new or renewed products,
a review of each product including considerations of reliability of content, reliability of access, scope, anticipated
or known ease of use by end users, price, and the ability to easily implement the product in all participating
VIVA sites.
- To work as a support team with the designated VIVA purchasing agent and the VIVA
Director for RFP's and product negotiation.
- To organize and offer training sessions for VIVA librarians and staff when new
VIVA products are introduced or when major changes occur in an existing product.
- For each VIVA supported product to identify someone from a VIVA institution who
is willing to serve on a continuing basis as the primary contact for information to and from the vendor, and who
will as appropriate send necessary information to the VIVA listserv about the product.
Membership: (12 voting)
- One Steering Committee member elected by the Steering Committee
- 11 members selected by the Steering Committee from the annual pool of names submitted
by all VIVA directors. Representation in the 11 members should include at least 2 public doctoral schools, 2 public
comprehensive schools, 2 public two-year schools, and 1 independent school (selected by VICULA).
Other:
The Chair of the Resources For Users Committee is appointed by the Chairperson
of the Steering Committee. Any member of the Resources for Users Committee may be appointed as its Chair. Chairs
shall determine the frequency of meetings. Chairs may appoint subcommittees for a specified period with the concurrence
of the Steering Committee.Terms for Chairperson and for Committee members are for two years, with members named
to assure continuity of part of the Committee.
The Resources for Users Committee submits an annual report (2 pages or less) to the Steering Committee and a quarterly
report to the SCHEV-LAC.
Other Teams or Committees
-ad hoc
Special Projects
Each year the Steering Committee will solicit Directors of VIVA libraries for
ideas for special projects helpful to all VIVA constituents and will review the ideas submitted for possible implementation.
The Steering Committee may also determine that a special project is needed.
As necessary the Steering Committee may create ad hoc Teams or Committees for a specific objective and for a specific
time. In establishing such Teams or Committees the Steering Committee will be mindful of the work of other organizations
such as VLA so that the work of the groups is generally directly related to VIVA's goals.
Ad hoc Teams or Committees will be named by the Steering Committee and will have an outlined purpose, objectives,
reporting mechanism, and response time for completion.
Examples of activities that could typify special projects are:
- Offering an authentication workshop for improving access to VIVA databases for
off-campus VIVA members
- Developing a grant proposal for highlighting Special Collections of VIVA libraries
on the web
- Development of cataloging guidelines for electronic resources
Nominations Committee
Every two years, in the spring, the outgoing VIVA Steering Committee chair will
appoint a three-person nominating committee to recommend the next chair who will serve for a two-year term beginning
July 1.
In the event of an unexpected vacancy in the Steering Committee chair position, a nomination committee will be
appointed to recommend a chair to fill out the remaining period of the term.
Organizational Committee
Is appointed by the Chair of the Steering Committee on those occasions when matters
of organization are under review.
Contact: Kathy Perry, (George Mason
University) VIVA Director.
Last updated: 2/15/2002